CGSA Policy and Procedures ( Code of Conduct)
Bullying Policy
STATEMENT OF INTENT
The Community Grassroots Soccer Association (CGSA) is committed to providing a caring, friendly, and safe environment for all our members so they can participate in soccer in a relaxed and secure atmosphere. Bullying of any kind is unacceptable at our club. If bullying does occur, all children and parents should be able to openly communicate the situation and know that all incidents will be dealt with promptly and effectively. At CGSA we have an Open Door policy - this means that anyone who knows that bullying is suspected or happening is expected to notify CGSA immediately.
OBJECTIVES OF THIS POLICY
WHAT IS BULLYING?
Bullying is the use of aggression with the intention of hurting another person. Bullying results in pain and distress to the victim. Bullying consists of three basic types of abuse - emotional, verbal, and physical Bullying can be and does include but is not limited to:
SIGNS AND INDICATORS
A player may indicate he or she is being bullied by signs or behavior, adults should be aware of these possible signs and should investigate if a player:
In some more severe situations, other indicators can include:
These signs and behaviors may indicate other problems, but bullying should be considered a possibility and should be investigated.
AS A COACH OR MANAGER WHAT CAN YOU DO IF YOU THINK YOUR PLAYER IS BEING BULLIED?
• Ask the player directly
PROCEDURES
CGSA will take every concern seriously, investigate the issue and report back to you in a timely manner
CGSA - ASA Air Aware Policy
Team Procedures
CGSA teams are to follow the Policy outline in the ASA Air Aware - Air Quality Monitoring Guidelines. ASA Air Aware POLICY
CGSA - Players Wearing Casts Policy
This CSA policy document is designed to reduce inconsistencies in rulings over players wearing casts. All referees are expected to follow these policies in all matches sanctioned by the CSA. Law 4 states that a player may not use equipment that is dangerous to himself or another player. This is further expanded
upon in the Interpretations of the Laws of the Game whereby it is advised that players may use equipment that has the sole purpose of protecting the individual physically providing that it poses no danger to the individual or any other player.
Modern protective equipment made of soft, lightweight, padded materials are not considered dangerous and are therefore permitted.
Hard casts are considered to pose a danger to both the wearer and other players and are not permitted to be worn. The practice of padding a hard cast does not reduce the element of danger.
Players wearing a soft cast will be permitted to play if the cast does not present a danger to the individual or any other player.
The referee or Supervisor of Officials (if one has been appointed to the match/tournament) will make the final decision as to the acceptability of any cast.
Any player who uses a cast with the intent to intimidate or injure an opponent shall be cautioned or sent off.
CGSA CRC Policy
STATEMENT
The purpose of this policy is to set the guidelines, regulations and procedures for administering the Criminal Record Check (CRC) for CGSA Volunteers. This policy will outline the process to obtain a CRC and what the process is once a CRC has been completed.
GUIDELINES
1) All individuals performing the duties of Coach, Assistant Coach, or Bench Parent (in each case a “Team Official”) shall be subject to a CRC that includes the Vulnerable Sector Check.
2) All CRC’s for Team Officials shall be conducted using a nationwide search of all city and state databases, as determined by the local law enforcement authorities.
3) All information contained in the CRC and provided to the CGSA shall remain confidential and will only be shared with CGSA to oversee the CRC’s.
4) All files pertaining to the CRC’s for CGSA Team Officials shall remain on file with the CGSA for a minimum of 3 years from the time that the CRC was conducted. All files shall be stored in a secure location under the control of a designated CGSA Committee
5) All information received from the CRC shall be reviewed by the designated CGSA Committee or their designee.
6) An applicant may be disqualified and prohibited from serving as a Team Official at the sole discretion of the CGSA Board.
PROCEDURE
1) Once report is received from RCMP it is brought into or sent to the designated CGSA Committee.
2) The report will either state that the Vulnerable Sector Check (VSC) has been performed and the person is cleared, or it will state that fingerprints are required for clearance.
(a) If fingerprints were required, the report will be sent directly to the Team Officials residence (this takes approx. 3 months). The Team Official will then be required to provide the original report to CGSA.
CGSA has a policy to deal with Security Clearances (SC) and CPIC’s, as tighter procedures within the City Police and RCMP have resulted in an increase in the number of security clearances being deferred.
The following procedure applies for individuals whose SC applications have been deferred and they are required to submit their finger prints. In order to be considered to be registered as a team official, the individual must complete a Statutory Declaration and submit it to their club. The club then reviews it and decides if they wish to proceed. If they do, then the Club will prepare a Letter of Responsibility on club letter head signed by an authorized representative. Both documents must be submitted to CGSA office for consideration.
For those whose SC application has been deferred, they must continue to complete the finger print submission process and obtain a valid clearance before they will be eligible to participate as a team official the following season. CGSA and the club will review all results from the fingerprinting process. Individuals whose SC/CRC applications have a negative result cannot repeat this process.
Discipline and Appeals Policy
CGSA Rules and Regulations
SECTION V - Discipline
5.1.1 All players, coaches, manager and team supporters are subject to all CGSA Rules and Regulations. Anyone who breaches CGSA’s Rules and Regulations or the spirit of CGSA’s Rules and Regulations shall be guilty of conduct unbecoming to CGSA.
5.1.2 Any Team official may submit an Incident Report regarding complaints to the Commissioner Board (this will be a committee of people who are not actively involved in coaching, reffing, soccer program administration) alleging a breach of the CGSA rules and regulations or conduct unbecoming.
5.1.3 Discipline within CGSA shall be dealt with by the Commissioners Board. Unless specified otherwise, all CGSA discipline shall be dealt with by the Commissioner.
5.1.4 Decisions of the Commissioner’s Board, including the penalty imposed, may be appealed to the Commissioner’s Board. All decisions of the Commissioner’s Board including penalty, may be appealed to the Alberta Soccer Association, or the Canadian Soccer Association in accordance with the rules and regulations of those organizations.
5.1.5 The Commissioner’s Board , any member of the Commissioners’ Board, shall recuse themselves from any hearings or decision-making processes involving any organization(s) they are or has been affiliated with.
5.1.6 The Commissioner’s Board shall consist of the Commissioner and at least one other members of CGSA that are independent of any involvement in soccer programing.
5.1.7 The Commissioner’s Board shall present at all discipline hearings to the CGSA Board.
5.1.8 All appeals to CGSA shall be filed in writing and served upon CGSA within seven (7) days of the decision of the Commissioner’s Board. All appeals shall be in writing and include: a) A copy of the original decision being appealed from;
5.1.9 All appeals of the decision by Match Officials and complaints regarding acts of misconduct shall be filed in writing and served upon CGSA and the Commissioners Board after forty-eight (48) hour up to five (5) days:
5.1.10 Upon receipt of the valid appeal or complaint, the Commissioner’s Board shall hold an oral hearing unless the parties have agreed to proceed based on written submissions. The Commissioner’s Board shall give at least seven (7) days advance notice in writing of the hearing to:
5.1.11 Penalties for breaches of CGSA rules and regulations may be automatic where so specified in these Rules and Regulations or as set out by the Commissioner’s Board after a hearing following a complaints or appeal. Decisions regarding penalties imposed by the Commissioner’s Board must be in writing and delivered to the parties involved within ten (10) days of the hearing.
5.1.12 CGSA reserves the right to refer to the conduct of any player, coach, manager or team supporter to the Alberta Soccer Association or Canadian Soccer Association for a further hearing or discipline.
5.1.13 Any player ejected by a referee from an CGSA game, shall immediately leave the field or building of play. This player shall not return to the field, building or locker room of the game until at least forty five (45) minutes after the end of the said game. Leaving the field means being no closer than two hundred and fifty (250) meters from the nearest point of the field or building.
5.1.14 Any youth player serving a suspension will be required to sit separate from their team and may only be in the spectator area. The player may not dress in a team kit and is not allowed in the technical area or dressing rooms within 45 minutes before and after the scheduled game(s). All suspended team officials shall not attend an CGSA game in the age category in which the suspension was issued, within forty-five (45) minutes before and after the scheduled games. Team official’s suspensions are to be served from the category they received the suspension in. Players are suspended from all league play until suspensions served in the registration category. Community Trialists are suspended until they serve the suspension in the league they received it in and cannot participate in any CGSA league games until this suspension has been served.
5.1.15 Where a player, coach, manager or team supporter engages in actions or conduct resulting the game being abandoned by the referee, the team shall immediately be suspended pending a hearing before the Commissioner. Their actions will result in the game being recorded as a default, with three (3) point and five (5) goal being awarded to the opposing team until Commissioner’s Board official ruling has been received. Any games scheduled between the suspended date and the hearing date will be rescheduled by CGSA.
5.1.16 Each Soccer Director in CGSA is responsible to ensure its team official assist all Match Officials if a supporter or spectator is disrupting the game. The CGSA teams’ coaches are responsible for the conduct of all team supporters. A team supporter, who is ejected from a game, shall appear before the Commissioner’s Board accompanied by the coach for a hearing.
5.1.17 Referees working in CGSA are responsible to note game violations on game sheets. The Commissioner’s Board may request a further and more detailed report from the referee.
5.1.18 Everyone participating with CGSA is expected to know the CGSA Rules and Regulations. They must comply with all suspensions whether automatic or after a hearing, and whether they have been formally notified, or not, by Commissioner’s Board. Ignorance of CGSA’s Code of Conduct, Rules and Regulations and suspensions ensuing, is not an excuse.
5.1.19 In accordance with Rule 5.1.12, hearings by the Commissioner’s Board for acts of misconduct shall be heard following the infraction on a reasonable date set by the Commissioner’s Board.
5.1.20 Every person or club submitting an appeal or a complaint is entitled to present information or evidence at a hearing.
5.1.21 Every person or club charged with a violation of CGSA’s Rules and Regulations is entitled to receive all information provided to the Commissioner’s Board before the hearing.
5.1.22 Every person or club charged with a violation of CGSA’s Rules and Regulations may present information or evidence of third parties at a hearing. The third parties are entitled to attend hearings as witnesses or alternatively, present signed, written statements.
5.1.23 Decisions of the Commissioner’s Board shall be in writing unless there are extenuating or exigent circumstances. All Officials of the teams involved shall be given a copy of the decision by the Commissioner’s Board.
5.1.24 CGSA coaches may lodge a complaint to the Commissioner’s Board based infractions of CGSA’s Rules and Regulations. Complaints must be filed in writing and served after forty eight (48) hour up to five (5) days
Dispute Resolution Policy
1.1 Definitions
1.1.1 The following term has this meaning in this Policy:
1.2 Purpose
1.2.1 The CGSA supports the techniques of negotiations, facilitation, and mediation as effective ways to resolve disputes. Dispute Resolution also avoids uncertainty, costs, and other negative effects associated with formal complaints, subsequent appeals, or potential litigation.
1.2.2 The CGSA encourages all Members to communicate openly, collaborate, and use problem-solving and negotiation techniques to resolve their differences. Negotiated resolutions to solve disputes with and among Members are encouraged.
1.2.3 The CGSA is responsible to ensure that their Dispute Resolution Policy is consistent with the policy of the Alberta Soccer Association.
1.2.4 In the event that CGSA does not similar processes or policies, the policies of the Alberta Soccer Association will be deemed adopted and amended accordingly for the application by the CGSA.
1.3 Application of this Policy
1.3.1 This Policy applies to all members.
1.3.2 Opportunities for the Dispute Resolution may be pursued at any point in a dispute (prior to any decision of an Adjudicator/Panel) within the CGSA when all parties to the dispute agree that such a course of action would be mutually beneficial.
1.4 Facilitation and Mediation
1.4.1 CGSA will appoint a Case Manager to oversee the management and administration of this Policy and such appointment is not appealable.
1.4.2 If all parties to a dispute agree to Dispute Resolution, a mediator or facilitator acceptable to all parties shall be appointed by the Case Manager to mediate or facilitate the dispute. Costs related to mediation and facilitation (if any) will be shared equally by the parties, unless determined otherwise by the CGSA. In the event that the parties cannot agree to the mediator or facilitator, the CGSA will appoint one.
1.4.3 The mediator or facilitator shall decide the format under which the dispute shall be mediated or facilitated, and shall specify a deadline before which the parties must reach a negotiated decision.
1.4.4 Should a negotiated decision be reached, the decision shall be reported to, and approved by the CGSA. Any actions that are to take place as a result of the decision shall be enacted on the timelines specified by the negotiated decision, pending the CGSA’s approval.
1.4.5 Should a negotiated decision not be reached by the deadline specified by the mediator or facilitator at the start of the process, or if the parties to the dispute do not agree to Dispute Resolution, the dispute shall be referred back to and resolved by the Formal Complaints Policy.
1.5 Final and Binding
1.5.1 Any negotiated decision will be binding on the parties. Negotiated decisions shall not be appealed.
1.5.2 No action or legal proceeding will be commenced against the CGSA or its Members in respect of a dispute, unless the CGSA has refused or failed to provide or abide by the dispute resolution processes set out in it’s bylaws, rules, regulations, policies and procedures.
CGSA Emergency Action Plan
Guidelines
Although serious injuries or accidents are rare, you must be ready to deal with them when they occur.
The coaching staff for all teams is responsible for implementing an Emergency Action Plan (EAP). This will ensure that there is an established procedure in place should any serious incidents occur.
Although not mandatory, formal training in first aid and CPR for team staff will give you the confidence and knowledge you need to deal with emergencies effectively. It is recommended that any trained individuals are clearly identified in the EAP
You should maintain a First Aid Kit to help you deal with minor injuries.
Develop an Emergency Action Plan and write it down so everyone involved is clear on their responsibilities. Designate key individuals to carry out the plan (i.e. the person in charge, and the call person).
Person in Charge
The person in charge should be the one who is most qualified in first aid and emergency procedures. This individual will:
Call Person
This individual will:
Emergency Action Plan (EAP) Checklist
Access to Phones:
Make sure that someone on the coaching staff has a charged cell phone available at the field or facility.
_____ Cell phone, battery well charged
_____ Training venues
_____ Home venues
_____ Away venues
_____ List of emergency phone numbers
_____ Change available for pay phones
Directions to access the site:
One of the coaching staff / team officials should be designated as the person in charge and be prepared to give emergency responders directions to their location, including the address. The CGSA recommends that each team prepares a document at the start of each season, that lists all training and game locations and keep this document with their EAP kit.
_____ Accurate directions to the sites (practices, games,
both home and away)
Participant Information:
A medical form that includes players medical history, past injuries, known medical conditions, allergies, and emergency contact information should always be on hand. (See player information form below)
_____ Personal profile forms
_____ Emergency contacts
_____ Medical profiles
A specific person should be designated as “Person in Charge” and “Call Person”. Alternates should be appointed as well. The Person in Charge should be the one that is most qualified in first aid and emergency procedures. This individual will know what emergency equipment is available at the specific facility and secure a controlled and calm environment.
_____ The person in charge is identified
_____ The call person is identified
_____ Assistants and alternates are identified
Emergency Action Plan Template
EAP for (facility name or event):
Person in Charge:__________
Call Person:
Emergency Scenarios:
Plan for injury:_____
Plan for missing child:
Plan for severe weather:
Plan for evacuation of facility:
Attach list of Facility Details, include address and directions to facility, phone numbers of facilities. Emergency Contacts (Address and Phone Numbers):
Edmonton RCMP (non-emergency): 11140 109 St, Edmonton, AB P: 780.423.4567
Regional Hospitals:
Royal Alexandra Hospital: 10240 Kingsway Avenue NW, Edmonton Phone: 780.735.4111 Grey Nuns Community Hospital: 1100 Youville Drive NW, Edmonton Phone: 780.735.7000 Misericordia Community Hospital: 16940 - 87 Avenue, Edmonton Phone: 780.735.2000 University of Alberta Hospital: 8440 - 112 Street, Edmonton Phone 780.407.8822 Northeast Community Health Centre: 14007 - 50 Street, Edmonton Phone: 780.472.5000 Sturgeon Community Hospital: 201 Boudreau Road, St Albert Phone: 780.418.8200 Fort Saskatchewan Community Hospital: 9401 - 86 Avenue Fort Saskatchewan Phone: 780.998.2256 Sherwood Park Hospital: 9000 Emerald Drive, Sherwood Park, AB P: 780.449.5380
Player Information Form
Player Name: __________________________________________
Address: ______________________________________________
Player Phone: __________________________________________
Date of Birth: _____________________________________
AHC# : _____________________________________
Email: ________________________________________________
Health concerns / medical information (ie: allergies, asthmatic etc): _______________
Emergency Contact Information:
Primary Contact Name: _______________________
Relationship to Player:_________________________
Contact Phone Numbers:________________________
Alternate Contact Name: _________________________
Relationship to Player: ____________________
Contact Phone Numbers: ____________________
Equity and Inclusion Policy
The aim of this policy is to ensure that everyone is treated fairly and with respect and CGSA is equally accessible and inclusive to all.
CGSA is responsible for setting standards and values to apply throughout the association at all levels of play. Our commitment as a community organization and soccer association is to confront and eliminate discrimination whether by reason of gender, sexual orientation, marital status, race, nationality, ethnic origin, colour, religion or belief, ability or disability and to encourage equal opportunities.
CGSA, it's officers, officials and members are not to discriminate, or in any way treat anyone less favourably, on grounds of gender, sexual orientation, marital status, race, nationality, ethnic origin, colour, religion or belief, ability or disability. CGSA will not tolerate harassment, bullying, abuse or victimization of an individual, which for the purposes of this policy and the actions and sanction applicable is regarded as discrimination. This includes sexual or racially based harassment or other discriminatory behaviour, whether physical or verbal. Any member, official or officer of the association who believes they have experienced any form of discrimination are asking to complete a Serious Occurrence Report Form as soon as possible and follow the reporting procedure outlined in the Club's Serious Occurrence Policy.
CGSA is committed to a policy of equal treatment of all members and requires all members to abide and adhere to these policies.
CGSA Fan-Friendly Policy
CGSA is committed to promoting positive behavior on and off the soccer field through the support of coaches, parents, players, volunteers and officials. Respect is the communal responsibility of each participant in soccer to create an environment that is both safe and enjoyable for all who take part.
CGSA is a strong supporter of making sport safe for our youth. Over the last couple of years, verbal abuse directed toward referees, players and team officials has been a particular problem. Accordingly, CGSA has established the Friendly Fan Policy for non-CGSA registrants - anyone not individually registered with the CGSA as either a Player, Team Official or Administrator (“Registrant”) - to enforce a set of expectations around inappropriate behavior for
parents, legal guardians and spectators (collectively “Spectators”), including but not limited to offensive, insulting or abusive language or behavior, sexist or racist remarks, violence and vandalism, in order to ensure the safety and enjoyment of all. For the purposes of this policy, a spectator is defined as an immediate family member associated with a game participant, including aunts, uncles, grandparents or children.
Spectator Fair Play Code of Conduct:
We all have a responsibility to promote high standards of behavior in the game. In particular, Spectators’ expectations and attitudes have a significant bearing on a child’s attitude toward:
-Other players;
- Referees.
- Team officials;
- Spectators
CGSA wants to ensure soccer can be enjoyed in a safe, positive environment. Remember the game of soccer provides children the opportunity to develop their technical, physical, tactical and social skills. Winning isn’t everything.
Spectators are asked to play their part by observing CGSA’s Fair Play Code of Conduct at all times:
The goal of the Fair Play Code of Conduct operating procedure is to promote a positive, safe and supportive environment for all participants at CGSA’s soccer activities. If a Spectator chooses not to follow the Fair Play Code of Conduct, any, or all, of the following actions may be taken by CGSA and the Spectator may be: - Issued with a verbal warning from game official;
- Obliged to leave the match venue by game official;
- Required to meet with the CGSA’s discipline board;
- Requested by CGSA not to attend future games or practices; and
- Suspended or have CGSA membership revoked.
Friendly Fan Policy
In extreme cases and/or depending on the nature of the behavior, as determined by CGSA’s discipline committee, a suspension from attending future games or practices and/or the de-registration process may be invoked after a first or second offence.
This policy, as per the CGSA policy, only covers non-playing Spectators which are associated with a game participant. For incidents not related to the event or involving non-associated spectators CGSA cannot enforce the Friendly Fan Policy and/or Discipline Policies, however civil action may be sought by the parties involved.
If the source of the abuse is from a Registrant such as a team official, discipline procedures for the individual(s) involved will follow the policies for discipline management for CGSA registrants as set out in the CGSA Policies.
Reporting Abusive Behaviour
Game Officials
When a person(s) in attendance, including but not limited to the game official, feels they are being abused, as per the scope of this policy, by a Spectator, the game official will be allowed to suspend the game. In all cases, the game official must inform the coaches from both teams that the game has been suspended and file a Special Incident Report with CGSA, who will process this document in accordance with the rules defined by the CGSA.
If a Spectator’s behavior results in the game official suspending play, the appropriate coach will provide the game official with the name of the individual(s) that is identified by the game official and the coach must advise the individual(s) that the next occurrence of a similar nature will result in an abandonment of the game. If the individual(s) is not associated with either team, the individual(s) may be warned that local authorities may be called to deal with the incident.
Where the situation cannot be rectified the game will be abandoned. However, where the incident has been resolved and the game continues without any further incident, the game official will inform his/her referee coordinator that the game was temporarily suspended, including providing a detailed explanation of the reason for the suspension of play and toward whom the abuse was directed.
If the source of the abuse is from a Registrant, the game official should conduct himself/herself according to the policies for discipline management for CGSA registrants as set out in the CGSA Policies.
In all cases the game official must file a Special Incident Report to CGSA’s office for review.
Non-Game Officials In the event that an incident of abuse is not recognized by a game official, or occurs in a non-game situation, for example during a practice session, it is the obligation and duty of the coach and/or other team officials to report such incident to CGSA’s office. Details such as the day, time and location that the incident occurred, the parties involved, description of the abusive behavior and to whom the behavior was directed must be provided in the report.
A Spectator who feels that they have been the subject of, or witness to, abusive behavior, including but not limited to a team official such as a coach, may submit a written complaint to CGSA’s discipline committee via the Executive Director who can be reached at exdir@CGSA.com. Details such as the day, time and location that the incident occurred, the parties involved, description of the abusive behavior and to whom the behavior was directed must be provided in the report.
CGSA HARASSMENT POLICY
CGSA does not tolerate or condone any degree of harassment by any Member*1 of the CGSA. It is the responsibility of all CGSA Members to promote and ensure a harassment free sport environment.
*1Members of the CGSA include (but are not limited to) CGSA Board of Directors and Volunteers, all Club Team Officials, all Players, all Parents/Guardians/Player Relatives, all Coaches and all Managers (regardless of if they are on a team roster or not).
Members shall all be deemed spokespersons of the CGSA league and their respective Club(s). Regardless of the context, all CGSA Members must not do anything that could harm the reputation of the CGSA league or their respective Club(s) or otherwise bring the game into disrepute.
MISSION STATEMENT: The CGSA believes in the prevention of harassment and promotes a harassment-free soccer environment in which all people respect one another and work towards a common goal.
Harassment can take many forms but generally involves conduct, comment or display in any form, including social media*2, that is insulting, intimidating, humiliating, hurtful, demeaning, belittling, malicious, degrading or would otherwise cause offence, discomfort or personal humiliation or embarrassment to a person or group of persons. This includes (but is not limited to) comments of a racial, sexist, sexual*3, homophobic, anti-religious, or threatening nature. This includes (but is not limited to) negative comments about officiating. This includes (but is not limited to) dialogue that could
disparage any Member, any opponent, or anyone generally within the wider soccer community. This includes (but is not limited to) solicitation of players in contravention of CGSA’s Player Recruitment Policy. This includes (but is not limited to) Harassment complaints, which are found to be false, frivolous or vexatious, or made in bad faith.
*2SOCIAL MEDIA refers to freely accessible online tools used to produce, post and interact using text, images, video, and audio to communicate, share, collaborate, or network. Social media includes blogs, social networks, videos and photos file sharing, folksonomy1 tagging, podcasting and vodcasting2, wikis and other similar tools.
The CGSA recognizes and supports its’ Members’ rights to freedom of speech and expression including the use of *2SOCIAL MEDIA. In this context, however, each Member must remember that playing and competing for the CGSA is a privilege, not a right. All Members are deemed to represent the CGSA and
1 A folksonomy is a system of classification derived from the practice and method of collaboratively creating and managing tags to annotate and categorize content;
2 a video stored in a digital form, or in a form that uses signals in the form of numbers that can be downloaded from the internet and play on a computer or other device.
are expected to portray themselves, their team(s), the CGSA league, the ASA (Alberta Soccer Association) and the CSA (Canada Soccer Association) in a positive manner at all times. Any online postings must therefore be consistent with League Guidelines*4.
The CGSA League encourages Members to use the following *4GUIDELINES to ensure proper SOCIAL MEDIA behavior of all Members:
? Any online postings must be consistent with the CGSA’S Harassment Policy.
? league related social media content.
? The CGSA logo cannot be used without the CGSA Board of Directors approval.
? All posted content is subject to review.
? The CGSA encourages its’ Members to use social media but reminds Members that at any time they are spokespersons of the CGSA.
*3SEXUAL HARASSMENT refers to unwelcome sexual advances, unwelcome requests for sexual favors or other unwelcome verbal or physical conduct of a sexual nature. Sexual Harassment may occur in behaviors by males toward females or by females toward males, between males, or between females. The behavior does not need to be intentional for it to be considered Sexual Harassment.
HARASSMENT POLICY VIOLATIONS/PROCEDURES
Any violation of the CGSA Harassment Policy is subject to investigation and sanction by the CGSA. The CGSA Harassment Committee reserves the right to determine appropriate sanctions for any violation of this Policy including but not limited to fines, removal of objectionable social media material, member suspension or member expulsion. A database of case precedents will be maintained by the CGSA Board of Directors in order to ensure continuity and even-handed application of sanctions under this Policy. Anonymous complaints will not be accepted.
Alleged violations under the CGSA Harassment Policy shall be dealt with as follows:
(1)All CGSA Member have an obligation to promote the plain interpretation as well as the spirit and intent of ALL CGSA Policies, Rules and Regulations. The primary contact for all alleged Harassment Policy complaints is the respondent Soccer Director>Commisioner’s Board>CGSA
(2) The Commissioners Board will open a secure file containing all of the relevant information in respect of a complaint and meet with the complainant and the respondent
at a hearing scheduled within 10 days of notice being served. The Commissioners Board will interview the complainant and the respondent and/or all the individuals who may be able to provide relevant information. If the investigation reveals evidence to support the complaint of harassment, the harasser will be disciplined appropriately and at the Committee’s discretion and in accordance with this Policy and precedent case material. If circumstances warrant, the Committee may refer these matters to the City of Edmonton Police Service, the Alberta Human Rights Commission or such other body or organization, as they deem appropriate.
For the purposes of this Policy, threats of retaliation and retaliation by one person against another:
Complaints found to be false, frivolous or made in bad faith will not be tolerated and will be subject to appropriate disciplinary action by the Commissioner’s Board and CGSA Board.
In addition to any other findings or sanctions imposed by the Commissioners Board, a finding of Harassment will be considered conduct likely to bring the game into disrepute under this CGSA Policy. Once the matter has been resolved, the CGSA Board will retain the file in a secure location (for 5 years) along with all of the other books and records of the CGSA. No absolute confidentiality may be made by the CGSA, particularly in circumstances where the matter warrants police or other regulatory or administrative body intervention.
Notwithstanding this policy, any person who experiences Harassment continues to have the right to seek assistance from the Alberta Human Rights Commission or to file a complaint with the City of Edmonton Police Service or such other body or organization as they deem appropriate.
(3)If the complainant or respondent do not accept the findings of the Commissioners Board, they are then encouraged to present the matter for consideration before the ASA (Alberta Soccer Association).
Hot Weather Policy
Be advised when the local temperature is 30 degrees Celsius or higher, and/or Environment Canada has issued a HEAT Advisory/Warning:
Referee to notify both teams prior to the match if you are going to have a water break stoppage
Inclement Weather Driving Policy
The Board of CGSA is committed to the safety of all its registered players and their families; therefore, the following policy takes effect immediately.
Road Conditions:
The CGSA Board shall consult the AMA Road Reports web site at https://roadreports.ama.ab.ca/ conditions three (3) hours prior to kickoff time of all regularly scheduled CGSA League games where travel to Red Deer or Edmonton is required to determine whether road conditions will preclude travel to the game. If AMA Road Reports indicate that any portion of Highway 2 from Edmonton to Red Deer is in POOR DRIVING CONDITION (this will be denoted in red) 3 hours prior to scheduled kickoff time of any regularly scheduled CGSA League game, then the team shall not travel to the game. Perform a “screen print” of the road conditions report.
The Travelling Team Coach will then be required to e-mail the Home Team Head Coach, and CGSA, at admin2@CGSA.com or Fax: 780-444-4321 three (3) hours before kickoff time, or as soon as possible thereafter, advising that the team will not be traveling to the game (include particulars of game time and location, age category and tier, and team names) as Highway 2 or portion thereof (include the “screen print” of the section of road indicating poor driving conditions) is in poor driving condition, and travel is not advised. Indicate the date and time the report was printed off the AMA web site.
If the AMA Road Reports web site is unavailable, call AMA Road Report by Phone @ 511. The same procedures are to be followed (as if utilizing the web-site) except that a note is to be provided CGSA attesting to the time of the call and that the reported road condition of Highway 2 is in poor driving condition.
Temperature:
If the recorded temperature three (3) hours prior to scheduled kickoff time of any regularly scheduled CGSA League game, at city of departure (Edmonton/Red Deer) as reported by Environment Canada is -30.0 degrees or below (inclusive of wind chill) Celsius, then the team shall not travel to the game.
The Travelling Team Coach will then be required to e-mail the Opposition Team Head Coach, and CGSA at admin2@CGSA.com three (3) hours before kickoff time, or as soon as possible thereafter, advising that the team will not be traveling to the game (include particulars of game time and location, age category and tier, and team names) as the temperature is -30.0 degrees (or below) (inclusive of wind chill) Celsius.
Weather Forecast:
The Travelling Team Coach shall consult the Government of Canada web site at http://weather.gc.ca/city/pages/ab 50 metric e.html (for Edmonton) http://weather.gc.ca/city/pages/ab-29 metric e.html (for Red Deer) three (3)
hours prior to kickoff time of all regularly scheduled CGSA League games where travel to Red Deer or Edmonton is required to determine whether storm warning or advisories will preclude travel to the game.
If either or both cities indicate a storm advisory or warning in effect (This will be bolded Red Box) three (3) hours prior to scheduled kickoff time of any regularly scheduled CGSA League game, then the team shall not travel to the game. Perform a “screen print” of the road conditions report.
The Travelling Team Coach will then be required to e-mail the Opposition Team Head Coach, and CGSA, at admin2@CGSA.com or Fax: 780-444-4321 three (3) hours before kickoff time, or as soon as possible thereafter, advising that the team will not be traveling to the game (include particulars of game time and location, age category and tier, and team names) as a Storm advisory (include the “screen print” of Government of Canada website showing the storm advisory or warning) is in effect, and travel is not advised. The website will include the date and time and must be shown on the screen shot as well.
Fines
CGSA Insurance Program
Sutton Special Risk is the insurance broker responsible for arranging the insurance program for Alberta Soccer Association (ASA) and its members.
All Edmonton Interdistrict Youth Soccer Association (CGSA) registered members (players, coaches, managers, referees) are covered through the Alberta Soccer Association if they suffer a covered injury while participating in an Alberta Soccer sanctioned activity. This ASA accident insurance is meant for members who do not have access to another health insurance plan or to supplement existing health insurances; it is not meant to be a “primary payer”.
If injured, you should complete an Accident Claim form; this claim form also has to be signed by the attending physician and should then be forwarded to Sutton Special Risk, as per instructions on the claim form.
ASA Insurance Coverage Summary
Alberta Soccer covers its Members with Commercial General Liability, Sport Accident and Excess Travel (out-of-country is now a mandatory purchase) Insurance protection.
If you are injured in a sanctioned game or practice, please fill out the Sport Accident Claim form below within 30 days. Once form is completed, please submit directly to the Insurance Company. The SPDSA does not need to see the forms and are not responsible for submission of the forms.
The ASA Insurance policies apply specifically to registered players, coaches, referees, ASA Directors, and Staff. Volunteers listed in member’s records, and parent volunteers while supervising registered players at sanctioned games, practices, or events. Both indoor and outdoor seasons are covered. Please note, district and community Directors are not covered.
Insurance Claims must be submitted in accordance with timelines to ensure eligiblity of claims. See ‘Contact Information & Forms’ for reporting procedures and required forms. For coverage details, refer to the appropriate tab below.
If you require insurance for an on-field activity:
If you have been asked to provide a certificate of insurance for a facility you are renting for soccer purposes, please complete and submit the Third Party Facility Insurance Request Form.
If you require insurance for an off-field activity (special events, fundraisers, registration days, etc):
For a non-tournament event you will be required to apply for additional coverage. Refer to the ASA Insurance tab to submit your request by clicking on “Apply for Coverage” and make payment via credit card.
If your application is approved you may be asked to provide a certificate of insurance for a facility you are renting for soccer (regardless if you will be playing) purposes, please complete and submit the Third Party Facility Insurance Request Form.
COMMERCIAL GENERAL LIABILITY
The coverage will pay on behalf of named insured (ASA), and the additional insureds, where applicable, all sums of money which the insureds shall become legally obligated to pay as compensatory damages for actual bodily injuries to participants, spectators, and other members of the public. This also includes property damage the insurer(s) shall become legally obligated to pay. The policy does not cover defense of criminal code charges.
If you, as an ASA Member, are served with a Court-originated statement of claim, you must contact the ASA Office immediately. Please fax this form to the ASA at 780-474-6300. The Insurers will then begin the process of defending you.
Activities Covered Under the ASA CGL Policy
This consists of practices, games, tournaments, related training activities and related approved travel. These ALL must be ASA-sanctioned.
When am I covered? Click here to determine when you are covered: General Coverage
Summary Limits of Liability
Coverage under the General Commercial Liability policy may include the following. Please note that all Policy information is provided by ASA on a summary basis to give information on what coverages may be available under the Sports Accident and Travel Accident Policies. There may be clauses that limit coverage under the policy and the policy must be reviewed in its entirety when determining coverage. For a full version of the policy please contact General Commercial Liability.
SPORT ACCIDENT Insurance
If you are injured in a sanctioned game or practice, please fill out the Sport Accident Claim form within 30 days available on this website here.
The Sport Accident Insurance Policy is in place to ensure that you are not out-of-pocket for medical expenses incurred through a soccer injury. These are injuries that result in the following losses within 365 days after the date of accident. Please note these amounts are above what would normally be covered by Alberta Health Care, and Private Health Care Plans. The policy does not cover lost wages from employment.
Common Types of Claims
For a full list of a coverage options please contact Shaun Lowther at execdir@albertasoccer.com
Please note that all policy information is provided by ASA on a summary basis to give information on what coverage may be available under the Sports Accident and Travel Accident Policies. There may be clauses that limit coverage under the policy and the policy must be reviewed in its entirety when determining coverag
CSA Lightning Safety/Severe Weather Policy
Lightning Safety/ Severe Weather Policy
When thunder roars, go indoors!
The safety of players, coaches, management and spectators is the primary concern in any weather event that occurs during all matches sanctioned by Canada Soccer. By understanding and following the below information, the safety of everyone shall be greatly increased. Ultimately, the referee has the final say over delaying or restarting a match due to weather. Waiting to stop play or not waiting to start play may result in a serious injury or loss of life. Referees are expected to act responsibly when dealing with such events during matches they are controlling If you can hear thunder, you can get hit by lightning. As soon as you hear thunder, quickly get to a safe location. More people are struck before and after a thunderstorm than during one. Stay inside for 30 minutes after the last rumble of thunder.
Additional Information
Please note the following recommendations from Environment Canada:
Be aware of how close lightning is occurring. Thunder always accompanies lightning, even though its audible range can be diminished due to background noise in the immediate environment and its distance from the observer.
When larger groups are involved, the time needed to properly evacuate an area increases. As time requirements change, the distance at which lightning is noted and considered a threat to move into the area must be increased.
Know where the closest “safe structure or location” is to the field or playing area and know how long it takes to get to that safe structure or location. Safe structure or location is defined as:
In the absence of a sturdy, frequently inhabited building, any vehicle with a hard metal roof (not a convertible or golf cart) and rolled-up windows can provide a measure of safety. A vehicle is certainly better than remaining outdoors. It is not the rubber tires that make a vehicle a safe shelter, but the hard 2 metal roof which dissipates the lightning strike around the vehicle. Do not touch the sides of any vehicle!
If no safe structure or location is within a reasonable distance, find a thick grove of small trees surrounded by taller trees or a dry ditch. Assume a crouched position on the ground with only the balls of the feet touching the ground, wrap your arms around your knees and lower your head. Minimize contact with the ground because lightning current often enters a victim through the ground rather than by a direct overhead strike. Minimize your body’s surface area and the ground! Do not lie flat! If unable to reach safe shelter, stay away from the tallest trees or objects such as light poles or flag poles), metal objects (such as fences or bleachers), individual trees, standing pools of water, and open fields. Avoid being the highest object in a field. Do not take shelter under a single, tall tree.
Avoid using the telephone, except in emergency situations. People have been struck by lightning while using a land line telephone. A cellular phone or a portable remote phone is a safe alternative to land-line phones, if the person and the antenna are located within a safe structure or location, and if all other precautions are followed.
When considering resumption of any athletics activity, wait at least thirty (30) minutes after the last flash of lightning or sound of thunder before returning to the field.
First aid for lightning victims
Prompt, aggressive CPR has been highly effective for the survival of victims of lightning strikes.
For additional information the following websites are helpful:
http://www.ec.gc.ca/foudre-lightning/default.asp?lang=En&n=57412D67-1
www.weatheroffice.gc.ca/lightning
CGSA Privacy Policy
SUBJECT: Personal Information Protection and Electronic Documents Act (PIPEDA)
Community Grassroots Soccer Association Directors (hereafter referred to as “CGSA”) are committed to keeping the personal information of its membership accurate, confidential, secure and private. This privacy policy has been designed to inform players, coaches, coaching staff, referees and parents of our commitment and recognition to our obligation to meet the spirit and terms of the federal Personal Information Protection and Electronic Documents Act.
POLICY:
This Privacy Policy describes the principles the CGSA will use to protect the privacy of personal information in its possession. It addresses the reasons why such information is collected, how it is used, how its confidentiality is protected and outlines the membership’s rights in respect of this information.
This Privacy Policy incorporates and expands the 10 principles for the protection of personal information, as devised by the Canadian Standards Association (CSA). This Privacy policy does not apply to information regarding achievements of individuals or teams within the confines of the game of soccer.
REFERENCES: Personal Information Protection and Electronic Documents Act
PERSONAL INFORMATION PROTECTION PRINCIPLES
1.Accountability:
The CGSA is accountable for the protection of all personal information within the organization's possession or control, including any personal information that has been transferred to a third party for processing purposes. CGSA will require a comparable level of protection of this information from its third party relations.
2.Identifying Purposes:
Personal information that CGSA collects from its members includes:
The CGSA's sole purpose for collecting this information is to insure the following criteria are met:
3.Consent:
CGSA will obtain consent before or when it collects, uses or discloses personal information about an individual. An individual can provide consent to the collection, use and disclosure of personal information about them expressly or implicitly. CGSA will collect, use or disclose personal information without an individual's consent only in limited circumstances as permitted by law. Subject to certain legal and contractual restrictions and reasonable notice, an individual can refuse or withdraw their consent to the collection, use or disclosure of personal information about them at any time. Additional reference can be found on the reverse side of the CGSA Stars registration form, under Section A (Consent for Use of Personal Information).
4.Limiting Collection:
CGSA limits the amount and type of personal information it collects to that which is necessary for the business of the Leagues of Play CGSA participates in. Each member club of CGSA will be responsible for its own collection, use and disclosure of information. Personal Information will be collected using procedures which are fair, transparent and lawful.
5.Limiting Use, Disclosure and Retention:
CGSA will only use the personal information for the purpose for which it was collected as identified in principle #2,unless consent is given by the individual to use or disclose it for another purpose (i.e. newspaper articles). Under certain exceptional circumstances, CGSA may have a legal duty or right to disclose personal information without the individual's knowledge or consent. The Edmonton Interdistrict Youth Soccer Association does not disclose this information to public bodies or individuals except as authorized by law. The Edmonton Interdistrict Youth Soccer Assocation keeps the information only for the length of time necessary to fulfill the purpose(s) for which it was collected. Currently the Alberta Soccer Association requires that all registration data, and all data resulting from a game (game sheets, discipline reports, exhibition games, etc.) must be retained for 7 years after the end of the season, after which the personal information will be destroyed or made anonymous.
6.Accuracy:
In order to ensure accountability, all personal information will be kept accurate, complete and up to date. Individuals may challenge the accuracy and completeness of personal information about them and have it amended, as appropriate.
7.Safeguards:
In executing its responsibilities with respect to the confidentiality of personal information, CGSA will employ a number of safeguards, appropriate to the sensitivity of the information, to protect personal information against loss or theft, as well as unauthorized access, disclosure, copying, use, or modification. Such safeguards will include physical measures, organizational measures and
technological measures, for example locked filing cabinets, restricted access to files, limiting access on a “need to know ”basis, and securing member related information in a centrally-located, network secured storage medium, including any off site backup copies.
8.Openness:
CGSA will make this policy relating to the protection of personal information available to all its members.
9.Individual Access:
Any member of CGSA can have access to the personal information about them that is in CGSA’s possession or control. Any member may request that their personal information be amended for purposes of accuracy and completeness. Members can make their requests directly to their Soccer Director>CGSA.
10.Challenging Compliance:
Any member of the CGSA may challenge its compliance with this Privacy Policy by contacting any member of the board directly. CGSA will develop policies and procedures to receive, investigate and respond to individuals' complaints and questions. If the individual(s) are not satisfied with the way CGSA has responded to a complaint, the customer can contact the Privacy Commissioner of Canada.(www.privcom.gc.ca)
Response to an individual’s request will be made in a timely and efficient manner.
CGSA Stars Program - Registration Fee Assistance
The CGSA Stars Program understands that registration fees can be costly and we strive to maintain the lowest soccer fees while still offering exceptional experiences, coaching and development to those who love the beautiful game as much as we do.
There are two main organizations that offer financial aid to families for sports - click either name to be taken to their site:
KidSport Canada
Jumpstart
KidSport Canada:
Kidsport will cover up to $250 per person per year.
CGSA is unable to apply for this program on your behalf. You must apply directly and take a moment to familiarize yourself with KidSport deadlines for submissions.
Jumpstart:
Jumpstart will cover up to $300 per activity.
CGSA is unable to apply for this program on your behalf. You must apply directly and please take a moment to familiarize yourself with the program including guidelines.
To be eligible for funding for one or more children, families must first meet specific financial criteria as per Revenue Canada’s Low-Income Cut-Offs (LICO) chart
Right to Play Policy
CGSA is committed to providing a safe and inclusive environment for all players and program participants. CGSA's Right to Play policy encompasses the rights afforded to all players participating in Club programs, as well as the Codes of Conduct that the Club has in place to protect youth players as well as adult players, coaches, staff, volunteers, match officials and spectators.
Violation of any of these rights or Codes of Conduct is taken very seriously by CGSA is committed to acting swiftly and appropriately in response to any complains of misconduct. Parties found to be in violation of any of the codes are subject to disciplinary measures as decided by CGSA, the Alberta Soccer Association, Canada Soccer and potentially Regional Police Service.
Player Rights are as follows:
CGSA Codes of Conduct encompassed by the Right to Play Policy:
The above policies can be found on CGSA's website and are available to the public.
CGSA recognizes its responsibility to protect all players involved in CGSA programming. As such, CGSA requires all staff and volunteers over 18 years of age to obtain a Vulnerable Sector Screening which are kept on file at CGSA and are to be updated every two years. CGSA also requires acknowledgement of all policies and procedures from staff
and volunteers involved in the organization. Allegations of abuse and misconduct are taken very seriously by CGSA. Any reports of abuse or misconduct should be made to CGSA via the Commissioners Board. 73
Respect in Sport Activity Leader Training Program
The Edmonton Interdistrict Youth Soccer Association (CGSA) is committed to creating a sport environment in which all individuals are treated with respect and dignity. Coaches and team staff have a responsibility to create a sporting environment that is free of harassment and abuse.
CGSA requires that all coaches and team staff participating in soccer have completed the online Respect in Sport activity leader course.
ADMINISTRATIVE PROCEDURES
- Coaches includes Head Coach, Assistant Coach, Co-Coach, Technical Coach
- Team Personnel includes Manager, Trainer, Technical Director
Respect in Sport Parent Program Implementation Plan
CGSA recognizes the importance of the Respect In Sport Parent Program. CGSA was a trailblazer in the province of Alberta when it came to first introducing the Respect in Sport Activity Leader Program to our coaches several years ago. We would like to continue the process of ensuring a safe and enjoyable environment for all those involved in soccer.
CGSA will work closely with our member clubs on implementing the Parent Program for all participants in the CGSA Stars Program. Completion of the Respect In Sport Parent Program for at least one parent/guardian of every registered player (under the age of 18) shall be a condition of their eligibility for participation.
Payment Options:
- Individuals may pay for their own Parent Program using their credit card and accessing the Respect in Sport website.
- Clubs may pre-pay for access codes for bulk distribution to CGSA Star members
Parent Program Implementation - with the Parent Program being a new initiative for its members we realize there will not be 100% compliance so the following program awareness methods will be used;
- Prior to registration - make our members aware of the Respect in Sport Parent pre requisite. - At Registration - as parents register their child the Respect in Sport Parent information is provided - During the season - CGSA to monitor compliance
If certain parents are still not complying by mid-way point of the season then teams may be forced to prevent child participation until program is complete. These deadlines would be communicated well in advance so that everyone is aware of the repercussions of not completing the Program
Rule of Two Policy
The Coaching Association of Canada’s Rule of Two states that there will always be two screened and National Coach Certification Program (NCCP) trained or certified coaches with an athlete in situations where the athlete is potentially vulnerable. One-on-one interactions between a coach and an athlete, without another individual present, must be avoided in all circumstances except medical emergencies.
Guidelines
1) Any interaction between a team official and an athlete, regardless of time or location, must include a minimum of two screened team officials present, one of whom must be the same gender of the athlete. The exception to this would be for medical emergencies.
2) A “screened” team official means a team official that has completed and submitted a Criminal Record check and is valid as per the Edmonton Interdistrict Youth Soccer Association (CGSA) CRC Policy.
3) The screened team officials must be eighteen (18) years of age or older.
4) A same gender team official must always be present during practices and within ear shot of the players and other team officials.
TRAVEL - The following guidelines will apply during travel with athletes:
LOCKER ROOM / CHANGING AREA / MEETING ROOM -The following guidelines will apply for locker rooms, changing areas, and meeting rooms:
TRAINING / COMPETITION ENVIRONMENT - The following guidelines will apply for the training and competition environment (including before, during, and after practices and games):
GENDER IDENTITY - A Person in Authority who is interacting with athletes should be of the same gender identity as the athletes. The following guideline will apply:
CGSA Serious Occurrence Policy
Policy Statement
The Edmonton Interdistrict Youth Soccer Association (CGSA) goal is to provide a positive soccer experience for all stakeholders involved with the association. Even with a dedicated leadership team, generous volunteers, and hardworking staff, there are sometimes occurrences of a serious nature that need to be addressed formally and promptly by the CGSA.
The CGSA takes situations in which someone is offended, made to feel uncomfortable or intimidated or are put in a precarious position very seriously, as these situations can often be very upsetting and affect the relationship between those involved and the association.
The Edmonton Interdistrict Youth Soccer Association is committed to hearing, investigating and ensuring proper action is taken in the event of a serious occurrence. This policy has been created to outline the serious occurrence reporting process to address situations where an unwelcome conduct or communication creates an intimidating, hostile or offensive environment.
Guidelines
GLOSSARY OF POLICY TERMS
Serious Occurrences
A serious occurrence is defined as a situation in which inappropriate behaviour or unwelcome conduct is displayed in association within the Edmonton Interdistrict Youth Soccer Association program.
Inappropriate behaviour/unwelcome conduct is defined as follows:
Comments, conduct, or gestures directed toward an individual or group of individuals which is insulting, intimidating, humiliating, malicious, degrading and/or offensive in nature.
Criminal Misconduct
Allegations of criminal misconduct or suspected player abuse will be reported to law enforcement.
Confidentiality
Every effort will be made to preserve confidentiality and protect the privacy of those involved in the investigation to the extent the investigative process allows.
Retaliation
Retaliation against any person involved in the complaint process is prohibited by the CGSA and will result in disciplinary action. This includes individuals who initiate complaints, persons against whom a complaint has been filed, players, and witnesses.
Reporting Procedure
The Edmonton Interdistrict Youth Soccer Association has developed and implemented a formal procedure for receiving, investigating and resolving complaints. The procedure will include reasonable and prompt time lines. The Edmonton Interdistrict Youth Soccer Association’s Executive Director is responsible for receiving, investigating and resolving complaints. If the complaint directly involves the CGSA General Manager, the complaint must be addressed to the President of the CGSA Board of Directors.
Policy Review, Training and Usage Reporting
This Serious Occurrence Policy will be included in CGSA staff and volunteer orientations. The Policy and its related forms will be made available to all staff, players, parents, referees and volunteers via CGSA's website and will be included in all program manuals.
This policy will be reviewed annually by CGSA's Executive Director, and periodic staff training regarding this Policy and reporting procedure will be scheduled throughout the year. The Executive Director may give an annual report to the Board of Directors regarding the use and efficacy of the Serious Occurrence Policy and Reporting Process and will recommend changes to the program, if applicable, at that time.
SERIOUS OCCURRENCE REPORTING PROCESS
Reporting Procedure
If a member, parent, volunteer, player or employee believes he/she has been exposed to an inappropriate behaviour or an unwelcome conduct, he/she should bring this problem to the immediate attention of the CGSA’s Executive Director by completing the Serious Occurrence Report Form. This form should be submitted within 48 hours of the incident to ensure clarity and consistency in the report.
The completed Serious Occurrence Report Form should be submitted via one of the following ways:
Please be reminded that retaliation of any kind is strictly prohibited and may result in disciplinary action.
Investigation
All Serious Occurrence reports will be investigated as soon as reasonably possible and may consist of personal interviews with the complainant(s), the alleged perpetrator(s), and witnesses to the alleged incident(s). Please reference CGSA’s Serious Occurrence Report Review and Resolution Process for detailed steps regarding how claims are processed internally. Resolution of Claim Upon completion of the investigation, CGSA's Executive Director will determine if an inappropriate behaviour or an unwelcome conduct did in fact occur and recommend an appropriate resolution for the complaint. The complainant will be given a Written Notification of Resolution describing the actions to be taken to stop the inappropriate behaviour or an unwelcome conduct.
The complainant may be advised of ways to resolve the problem on his/her own including, but not limited to:
If the complainant(s) find(s) the resolution acceptable, the Executive Director or designee will follow up with the complainant to ensure that the problem has in fact been resolved. A confidential copy of the complaint and resolution will be filed with CGSA.
If the complainant(s) find(s) the resolution unacceptable, the Executive Director or designee will follow up with a meeting between the parties to explore potential resolutions to the satisfaction of all parties involved and will work with both parties to ensure a reasonable resolution is reached.
If you have any questions regarding the Edmonton Interdistrict Youth Soccer Association's Serious Occurrence Policy, Reporting Form or Review and Resolution Process, please contact CGSA’s Executive Director via email or by phone at 780-462-3537
Edmonton Interdistrict Youth Soccer Association
Serious Occurrence Report Form
FORMAL COMPLAINT MUST BE COMPLETED IN WRITING TO THE CGSA EXECUTIVE DIRECTOR OR THE CGSA PRESIDENT USING THIS SERIOUS OCCURRENCE REPORT FORM.
All the information contained below must be completed
Name:
Parent(s) Volunteer Player CGSA Employee Witness
Circumstances surrounding the allegation(s)
Name of Accused:
| Relationship with complainant: Time(s) of the incident(s): | ||
| Date(s): | ||
| Location(s) where the alleged incident(s) would have taken place: | ||
| Name of Witness (1): | ||
| Name of Witness (2): | ||
| Name of Witness (3): | ||
STATEMENT - (please provide a detailed
description of inappropriate behavior or misconduct):
Complainant’s Signature Date Date the complaint is filed at CGSA: _ _ /_ _ / 20 ? (completed by CGSA administration
TOBACCO FREE POLICY
The Edmonton Interdistrict Youth Soccer Association is committed to providing a healthy environment for all members of our association. We recognize the significant evidence demonstrating the negative impact on health of tobacco products consumption and exposure and that no level of exposure is safe.
We also recognize that youth gain positive images of remaining tobacco-free when they see role models and community leaders respecting tobacco-free living. We believe that soccer is a sport that promotes physical activity and healthy living and is not compatible with tobacco product use. Our association has a responsibility to provide a healthy environment for all members and to model positive health behavior with regard to tobacco use.
All activities, including but not limited to games, tournaments, competitions, practices, training sessions, events and other performances sanctioned by our association will be tobacco-free. The use of all tobacco industry products by players, volunteers, officials, coaches, leaders and spectators is prohibited during all organization events.
The club will not accept any support or funding from the tobacco industry.
Tobacco-free means no consumption of any tobacco product by any member within a 9 metre radius of any club activity. This policy will apply to all locations while the sanctioned event is ongoing.
We will endeavor to promote the policy at all our activities by:
We will enforce the policy to ensure that all those attending and participating in the association’s activities has access to a tobacco-free environment. This will be achieved with the following steps: